Newsletter 11_The thread that weaves everything together

COMPRESS.dsl: The thread that weaves everything together – weaver weaving its nest

Hellooooo there, and *poof!*, there goes the first third of 2021

It’s hard to believe that 2021 is flying past as quickly as 2020 did – with a little more social interaction, but only a little. At COMPRESS, on the other hand, we have been busier than ever, with the March year-end annual report season underway, as well as a wonderful variety of research reports in several languages. One of the things we most enjoy is producing a paper, or a study, or a set of guidelines, in multiple languages. It’s fun, it’s challenging, and it reminds us yet again of the importance of moving beyond the monolingual. What is more, nothing appeals more to my juvenile sense of humour than a joke that’s a play on words in several languages.


Gloria, our co-owner, speaks at least four languages, and I do my best to speak three. My challenge for 2021 is to finally learn isiXhosa … Ndinqwenelele impumelelo!

The most important step in the production process

In our last newsletter we discussed the importance of the production process, and how important is it to get everything done in the right order to avoid delays, confusion and costly mistakes. This month we delve into the concept of project management. This is the first line item on a quote we produce, and no project can go ahead without it.

In business speak, project management covers the five phases of the life cycle of a project: initiation, planning, execution, monitoring, and project closure. In COMPRESS terms, where we prefer to use the principles of plain English, project management covers everything on our side that holds the project together, from the first client discussion and agreement on a realistic and affordable quote, all the way to a post-project review.

  • Financial control: managing the budget that has been agreed with the client, including purchase of images to fit the design, and freelancers where required.
  • People management: briefing and then managing the outputs of the editor, designer, proofreader and printer, and making sure that the client is kept informed at every step of the journey.
  • Design approval: presenting, explaining and discussing the design with the client and the designer, and overviewing tweaks where necessary.
  • Content control: checking that the edited copy has client approval, and making sure that queries are resolved before layout.
  • Merging of design and words: overseeing the flowing of edited copy into the design, ensuring that all copy is present and in the right place, and that the design concepts are faithfully represented in first proofs.
  • Version and quality control during the corrections/pick-ups process: checking all changes and corrections for accuracy and sense, and making sure that the client is happy with any design amendments.
  • Client satisfaction and debrief: ensuring that the final product we deliver is of the highest quality and within budget, and satisfies the needs and expectations of the client.

The diagram below shows the main elements of the production process, and how the project manager is critical at every step of the way.

Project management infographics showing 5 stages

How can we help you?

Please do < contact us > for a free quotation for assistance with translation, copy-editing, graphic design, layout or proofreading of any of your corporate publications. Have a look below to see how we can help you with your next project. We can work with any sensible budget or timeline, and are keen to reach out especially to those who need our help during these exceptional times.







We would love to hear how you’re doing.
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021 852 7093


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